Sharing in Obsetico works at the folder level. When you share a folder, everyone you invite gets access to everything inside it — subfolders, tasks, and completions.

How to share a folder

  1. Open any folder you own.
  2. Tap Share Folder.
  3. Enter the email address of the person you want to invite and choose their role.
  4. The invited person receives an invitation notification. They need to accept it before they can see the folder.

You can also share via a share link — anyone with the link can join the folder directly. You can revoke a share link at any time.

Roles

When you invite someone, you choose what they can do:

RoleWhat they can do
ViewerView all content in the folder
EditorView and edit content
AdminFull access, including managing who else has access

You can also set Custom Permissions to fine-tune exactly what each person can do.

How subfolders and nested content works

Sharing a folder gives access to everything inside it, including all subfolders nested within. You don’t need to share each subfolder individually.

You can also share a subfolder on its own with additional people. Those people will see only that subfolder, not the parent.

Example: You have a folder Home with a subfolder Garden. If you share Home with Alice, she sees everything — including Garden. If you separately share Garden with Bob, Bob sees only Garden, not Home.

Ownership of content created by shared users

Any subfolder or task created by a shared user is owned by the folder owner, not by the person who created it. This means:

  • The folder owner can delete it.
  • The shared user who created it cannot delete it, but can still edit it.

Removing someone’s access

You can remove a person from a folder’s shared list at any time. When you do:

  • They immediately lose access to that folder and everything inside it, including any subfolders or tasks they created.
  • This applies even if they were the one who created the content — they were never the true owner.

Leaving a shared folder

If you were invited to a folder, you can leave it yourself. You will lose access to it and all the content inside.

If you are the owner of the folder, you cannot simply leave — you must transfer ownership to another member first. Once ownership is transferred, you can leave or remove yourself from the folder.

If there is only one other user in the folder, ownership will automatically transfer to them when you leave.

Note: Ownership can only be transferred at the top-level folder. Transferring ownership of a parent folder also transfers ownership of all its subfolders and their contents.

Moving tasks between folders

The folder owner can move tasks to any folder they own. If a task is moved to a folder that is not shared with a particular person, that person loses access to the task.

Shared users can also move tasks, but only between folders they have access to that are owned by the same owner.

Pending invitations

When someone invites you to a folder, you’ll see a notification in the Invitations section. You can accept or decline each one. Until you accept, you won’t have access to the folder.